Share Dashboard Projects with Your Team — Real-Time Collaboration

The Problem: Dashboards Were Built for Solo Users

If you've ever built a dashboard in Excel, Power BI, Tableau, or even modern AI tools like Lovable or Bolt, you've hit the same wall: the project belongs to one person. To "share" it, you have to export a file, send a screenshot, or push the source code to a Git repo and hope your collaborator can run it.

That doesn't work for real teams. Your data analyst wants to tweak a chart. Your manager wants to add a KPI. Your client wants a different filter. Every change becomes a back-and-forth message thread, a new file version, or a Slack ping asking "can you re-share?"

VibeFactory's project sharing solves this by letting multiple users work on the exact same live project — using the same AI assistant, looking at the same preview, with changes applied automatically.

How to Share a Dashboard Project (Step-by-Step)

Sharing a project takes about 10 seconds:

1. Open the project you want to share from your dashboard.
2. Click the "Sharing" tab in the left side menu.
3. Enter the email address of the person you want to invite.
4. Click "Add User" — that's it. They get an email notification immediately.

If your collaborator already has a VibeFactory account, the project shows up in their dashboard right away. If they don't yet, that's fine too — VibeFactory remembers the invitation and links the project to their account the moment they sign up with that email.

💡 Pro Tip

You don't need to send a separate invite link or Slack message. The shared user gets an automatic email notification as soon as you grant access — and a second email if you ever revoke it.

What Shared Users CAN Do

When you share a project with a teammate, they get full collaborative access through the AI assistant. They can:

✅ View the entire project — files, preview, and chat history
✅ Edit the dashboard via the AI assistant — add charts, change layouts, fix bugs
✅ See the live preview — same deployed URL the owner sees
✅ View commit history if the project is connected to GitHub
✅ Use their own credits for AI generations — no shared billing surprises
✅ Export the dashboard as ZIP or email for their own records

In practice, this means your data analyst can iterate on a chart while your PM watches the preview update live. No file syncing, no merge conflicts, no version mismatches.

What Shared Users CANNOT Do (And Why)

Project sharing isn't a free-for-all. The owner stays in control of the project's most sensitive operations:

❌ Cannot connect the project to an external GitHub account — only the owner can manage the GitHub integration
❌ Cannot export the raw source code — source code export is owner-only to protect intellectual property
❌ Cannot delete the project — only the owner can delete
❌ Cannot manage other shares — only the owner can invite or remove collaborators
❌ Cannot change project metadata or settings — owner-only

This is intentional. The owner created the project, paid for the credits, and should retain ownership of the source code and the ability to control who else has access. Shared users get a powerful collaborator role — but the owner keeps the keys.

Plan Limits: How Many People Can You Share With?

Plan	Shares Per Project	Best For
Free	0	Solo experiments
Starter	1	You + a partner or client
Pro	Unlimited	RECOMMENDED
Enterprise	Unlimited	Whole-team rollouts

If you're working with a small team or doing client work, the Pro plan is the sweet spot — unlimited shares per project, unlimited projects, and unlimited collaborators. You only pay for the AI credits you actually use.

Real-World Use Cases

🧑‍💼 Agency-Client Workflows

You build a dashboard for a client. Instead of emailing screenshots back and forth, share the project — they can request changes directly in the AI assistant, you review and refine. Iteration cycles drop from days to minutes.

📊 Data Analyst + Business Stakeholder

An analyst builds the initial KPI dashboard. The business owner wants to add filters or change colors. With sharing, they can do it themselves through the AI assistant — no need to file a ticket and wait.

👥 Internal Team Collaboration

Your finance team builds a revenue dashboard. The sales team wants to add a pipeline view. Share the project — both teams iterate on the same live dashboard without stepping on each other's files.

🎓 Teaching & Onboarding

Show a new team member how to build a dashboard by sharing one of yours. They can experiment in the AI assistant safely — without affecting your other projects.

How Project Sharing Compares

Method	Real Collaboration	Setup Required	Owner Stays in Control	Verdict
VibeFactory Project Sharing	Yes	None	Yes	BEST
Emailing Excel files	No	None	No	Version chaos
OneDrive / SharePoint	Limited	Microsoft account	Partial	Microsoft-only
Power BI workspace	Yes	High	Yes	Pro license needed
GitHub repo (Lovable, Bolt)	Yes	Developer setup	No	Devs only
Tableau Public	No	Account + license	No	View-only

Security & Privacy

Project sharing is built on top of VibeFactory's existing access control system, with all permission checks happening server-side:

Email validation: Strict email format checks prevent injection or invalid invites.
Server-side authorization: Every API call verifies the user's actual permission — clients cannot bypass restrictions.
Row-level security: Database policies ensure shared users can only access exactly what they're granted.
Audit trail: All share grants and revocations are logged with the actor's user ID.
Email notifications: Both the owner and the recipient get notified of access changes.
Owner-only sensitive operations: GitHub connection, source code export, and deletion stay locked to the project owner.

Frequently Asked Questions

Can I share a project with someone who doesn't have a VibeFactory account?

Yes. The invitation is stored against their email address. As soon as they sign up using that email, the project automatically appears in their dashboard.

Do shared users use my credits or theirs?

Theirs. When a shared user runs the AI assistant on a project, it draws from their own account credits. You're not on the hook for their changes.

Can shared users export the source code?

No. Source code export is restricted to the project owner. Shared users can still export the built dashboard as a static ZIP or send it via email.

Can I revoke access later?

Yes. Open the Sharing tab, find the user, and click the remove button. Both you and the user get an email confirmation. Their access ends immediately.

Is there a limit on how many projects I can share?

No project limit on Pro and Enterprise plans. The only limit is on how many users you can share each individual project with — and Pro is unlimited.

Can shared users see my other projects?

No. Sharing is per-project. They only see the specific project you've granted them access to — nothing else in your account is visible.

Get Started in 60 Seconds

Project sharing is live now on every paid VibeFactory plan. If you already have a project, just open it, click Sharing, and add a teammate. If you don't yet — generate one from any spreadsheet in under a minute, then share it with your team.